Terms and Conditions

Payment and Deposit

Trip reservations are made by submitting payment for 20% of the trip price. You may pay by check, credit card or Paypal.

Cancellation

All cancellations must be advised in writing. Cancellation of a booking or failure to join a tour will result in a retention of funds by Big Chill Adventures as follows.

61+ days prior to departure: Full deposit retained by Big Chill Adventures (no refund)
60 days – Departure Day / no show: 100% of total price retained by Big Chill Adventures (no refund)

 

Liability

 

Big Chill Adventures LLC

Acknowledgment and Assumption of Risks, Release of Liability and Indemnity Agreement

 

Big Chill Adventures is a travel agent that organizes adventure tours. In consideration for BIG CHILL ADVENTURES permitting me to voluntarily participate in the tour, I (and in the event that the participant is a minor, the parents or guardians) agree to the following terms of this Agreement.

 

I understand that international and back country travel includes certain inherent and other risks and dangers, all of which are too numerous to list, which include, but are not limited to, acts of God, terrorism, civil unrest, hazards of travel in difficult terrain, weather (including mudslides, rockslides, hurricanes, monsoons), altitudes, travel by air, motor vehicles, animal, or other conveyance, exposure to disease, drowning, accidents, bites, and the negligent acts or omissions of BIG CHILL ADVENTURES, its related entities, owners, shareholders, directors, officers, members, managers, employees, guides, volunteers, agents, subcontractors, Tour Companies (as defined below), all other participants in the tour, and all other persons or entities acting in any capacity on BIG CHILL ADVENTURES’s behalf. I further acknowledge that the forces of nature, crime, civil unrest and personal injury or illness in remote areas without means of rapid evacuation or adequate medical care or supplies are risks which exist in adventure travel. These risks cannot be eliminated and I willingly assume these risks. I understand that any of these risks may result in bodily or emotional injury, death and/or damage to property, including lost luggage or other belongings, to myself or to third parties.

 

I understand the physical requirements of the activity in which I will be participating, and I currently have no known physical, medical or mental condition which would impair my ability to participate in this tour or my safety in this activity, or else I am willing to assume all risks that may be created, directly or indirectly, by any such condition. I hereby authorize BIG CHILL ADVENTURES and the Tour Companies to arrange for any emergency medical treatment and hospitalization as may be necessary for me because of participation in this activity without my further consent. I certify that I have adequate insurance to cover any injury or damage I may cause or suffer while participating, while I am inside and outside the United States of America, or else I agree to bear the costs of such injury or damage myself and all related costs, such as evacuation, etc.

 

I have been strongly advised to obtain travel insurance which, under certain circumstances, insures against unforeseen travel issues and risks such as inability to participate in the tour, travel/tourism bankruptcies, cancellations, interruptions, delays, lost/stolen/damaged travel documents and personal property, medical expenses, evacuation and other emergency transportation.

 

I have been advised of the BIG CHILL ADVENTURES Cancellation Policy: http://bigchilladventure.com/wp/trips/legal-stuff/

 

As an independent travel agent, BIG CHILL ADVENTURES will refer participants to travel industry suppliers, outfitters and guides who are not employees or agents of BIG CHILL ADVENTURES, including but not limited to suppliers of accommodations, meals, transportation (ground, water and air), recreational and leisure activities and entertainment and tours (collectively the “Tour Companies”) or utilize Tour Companies for certain activities. BIG CHILL ADVENTURES does not supervise the operations of these Tour Companies and cannot be responsible for the accuracy of the information supplied by the Tour Companies, rates, scheduling changes, the services or goods provided, the operations of the Tour Companies or the negligence of the Tour Companies and BIG CHILL ADVENTURES disclaims any responsibility or liability therefore. BIG CHILL ADVENTURES makes no warranties, express or implied, with respect to any services provided by the Tour Companies. It is the responsibility of these Tour Companies, and not of BIG CHILL ADVENTURES, to comply with applicable laws, to take adequate safety measures and to otherwise adequately supply goods and services.

 

Understanding the risks described in this document, I agree for myself, all of my family, including my spouse, minor children, and heirs and representatives to release BIG CHILL ADVENTURES, its related entities, owners, shareholders, directors, officers, members, managers, employees, guides, volunteers, agents, subcontractors, Tour Companies (as defined below), all other participants in the tour, and all other persons or entities acting in any capacity on BIG CHILL ADVENTURES’s behalf from any and all claims (INCLUDING WITHOUT LIMITATION CLAIMS RELATING TO THE SERVICES OR NEGLIGENCE OF BIG CHILL ADVENTURES OR ANY OF THE TOUR COMPANIES), demands for loss, damages (including without limitation damages related to the inherent risks and other dangers discussed above), injuries (including without limitation sickness, bodily or emotional injury or death), damage to property (including without limitation lost luggage or other belongings) or any other causes of action relating in any way to my participation in the tour, AND I AGREE THAT I, MY FAMILY AND MY HEIRS WILL NOT SUE BIG CHILL ADVENTURES OR OTHERWISE MAKE ANY CLAIM ON ACCOUNT OF ANY INJURY, LOSS OF LIFE, OR DAMAGE AND I INTEND THIS RELEASE OF LIABILITY TO BE EFFECTIVE EVEN IF THE INJURY, LOSS OF LIFE, OR DAMAGE RESULTS FROM BIG CHILL ADVENTURES’S NEGLIGENCE. If I, or anyone on my behalf, files a lawsuit or otherwise makes a claim against BIG CHILL ADVENTURES, I agree to indemnify BIG CHILL ADVENTURES and pay all damages, costs, fees, expenses and attorneys= fees incurred by BIG CHILL ADVENTURES in defending such a lawsuit or such claims. In no event will BIG CHILL ADVENTURES’s liability to a traveler be greater than the amount of the fees paid by the traveler to BIG CHILL ADVENTURES for the tour, even if the amount of damages suffered by the traveler may be greater than this amount. Furthermore, in no event will BIG CHILL ADVENTURES be liable for any indirect, special, incidental, consequential or other damages, however caused, whether for breach of contract, negligence or otherwise, and whether or not advised of the possibility of such damages occurring.

 

I agree that the interpretation of this document or of any other aspect of my relationship with BIG CHILL ADVENTURES shall be governed by the law of the State of Wyoming, U.S.A. and that any legal action shall only be brought in Laramie County, Wyoming. If any provision of this document is found to be invalid or unenforceable, the remaining provisions of this document shall be enforceable to the maximum extent permitted by law. I hereby waive the right to trial by jury.

 

With respect to any minor child listed below, I warrant that I am the parent or guardian of such child and that I have the authority to make decisions as to my child’s participation in recreational activities such as this tour. I HEREBY CONSENT TO MY CHILD PARTICIPATING IN THE TOUR, AND I UNDERSTAND AND AGREE THAT ALL OF THE TERMS OF THIS AGREEMENT SHALL APPLY EQUALLY TO BOTH MYSELF AND MY CHILD.

 

This is the entire agreement of BIG CHILL ADVENTURES and myself regarding liability for the tour, which supersedes all prior statements, representations or warranties, oral or written, express or implied.

 

I consent to having any photograph of me or my family members used, published or sold (without compensation to me or them) by BIG CHILL ADVENTURES.